Commonwealth Games Venue Use Agreements

PROJECT OVERVIEW

• The Gold Coast 2018 Commonwealth Games (GC2018) were the biggest sporting and cultural spectacle the Gold Coast has ever seen.

• As the first regional Australian city to ever host a Commonwealth Games, the Gold Coast provided the focal point of a Queensland-wide event involving over 6,600 athletes from 71 nations, contesting 18 sports and 7 para-sports across more than 16 venues, during an 11-day period.

DHC ENGAGEMENT

• GOLDOC engaged Dean Hassall as a Specialist Advisor Panel Consultant in Venue Management and Venue Operations, to assist in the development of strategic planning documents for assigned Games functional areas.

• Primarily, Dean was engaged to lead and coordinate the negotiation of Venue Use Agreements with venue asset owners for the specified period required for the 2018 Commonwealth Games.

• During Games-time, Dean held a role of venue technical specialist in the Games Operations Centre providing high-level troubleshooting across all venue and event operations, including transport and traffic management.

• Bid phase: Prior to the Gold Coast being awarded hosting rights, Dean was engaged by the Queensland Government to assist with the Candidature City Bid. He provided workforce scoping and estimates services to the Bid and assistance in development of venue staffing models and venue operating costs, and review of venue overlay plans.

KEY SERVICES & INPUT AREAS

• Negotiated with venue owners an appropriate Venue Use Agreement that described the exclusive and non-exclusive use periods, any associated fees and costs, staffing/resource requirements, dilapidation reporting mechanisms, make good agreements and maintenance/repair processes

• Meetings and consultation with venue operators regarding Heads of Agreement for facilities being used throughout Queensland, from Gold Coast and Brisbane (in Queensland’s south east) to Townsville and Cairns (in the far north)

• Managed relationships with venue owners and stakeholders in public domain areas and surrounding venues

• Reviewed the operational costs associated with all Games venues (competition and non-competition).

• Provided operational input into the Commonwealth Games Village functional design brief

• Provided operational input into the design of venues with venue development and overlay, transport and security related aspects

• During Candidature City Bid phase, provided workforce scoping and estimates services to the Bid across event delivery and operations, including but not limited to the Games Operations Centre; Games Village; venues and venue operations; sport; technology; accreditation; and traffic and transport

• Provided additional assistance during Bid for development of venue staffing models and venue operating costs, and review of venue overlay plans